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AI automation

AI operations studio · Est. 2021

AI that does the busywork

We design, build and run AI agents that capture leads, process documents and keep your CRM spotless — 24/7.

Book a free audit

See it work

Live — client-ops pipeline3 agents · 9 integrations · human-in-the-loopX 0000 · Y 0000

Waiting for events…Tasks automated today 12,480

0.00M

Tasks automated in 2026

0.00M

Tasks automated in 2026

<0sec

Lead response time

Less manual admin

0h/wk

Saved per employee

Automating ops
for 80+ teams

Solutions

4 core workflows · auto-play

What we automate

The repetitive work that eats your team’s week — handled by AI agents, checked by humans where it matters.

What we automate

The repetitive work that eats your team’s week — handled by AI agents, checked by humans where it matters.

(01)

Lead capture & qualification

Workflow 01

Avg. reply 38s

Lead capture & qualification

AI agents reply to, score and route every inbound lead in under a minute — day or night, in any channel.

Form / chat

AI scores

Routes

CRM + reply

<60s

First response

24/7

Coverage

+35%

Lead-to-call

Forms

Chat

Scoring

Explore workflow

(02)

CRM hygiene & routing

Workflow 02

98% complete

CRM hygiene & routing

Every record enriched, deduplicated and assigned automatically — your CRM finally tells the truth.

New contact

Enrich

Dedupe

Assign owner

Manual updates

98%

Field completeness

−6h

Per rep / week

HubSpot

Salesforce

Enrich

Explore workflow

(03)

Document processing

Workflow 03

8s per doc

Document processing

Invoices, contracts and forms turned into clean, validated data with near-human accuracy — in seconds.

Inbox / upload

Extract

Validate

ERP / sheet

99.2%

Field accuracy

Per document

−80%

Processing cost

OCR

Extraction

Checks

Explore workflow

(04)

Reporting & internal ops

Workflow 04

Mon 09:00 digest

Reporting & internal ops

Dashboards that update themselves and weekly summaries written by AI, delivered straight to Slack.

Your tools

Analyse

Summarise

Slack digest

Spreadsheets

5 min

Weekly read

Live

Anomaly alerts

Dashboards

Summaries

Alerts

Explore workflow

Workflow 01

Avg. reply 38s

Lead capture & qualification

AI agents reply to, score and route every inbound lead in under a minute — day or night, in any channel.

Form / chat

AI scores

Routes

CRM + reply

<60s

First response

24/7

Coverage

+35%

Lead-to-call

Forms

Chat

Scoring

Explore workflow

(02)

CRM hygiene & routing

(03)

Document processing

(04)

Reporting & internal ops

Not sure what to automate first? We’ll map your workflows for free.

Get a workflow audit

Process

6 weeks · 4 stages

From audit to autopilot

A clear path from the first call to working automations. You see real results within weeks — not quarters.

01/04 · Audit

Week 1

Audit your workflows

We map how work actually moves through your team, measure where the hours go and rank automation opportunities by ROI.

Deliverables

Workflow map

ROI estimate

Priority list

Week 2

Design the system

We design agents, data flows and guardrails — including exactly where a human stays in the loop.

Deliverables

Blueprint

Prompt specs

Guardrails

Weeks 3–5

Build & integrate

We build the automations, connect them to your stack and test against your real historical data before go-live.

Deliverables

Live agents

Integrations

Test report

Week 6+

Launch & optimise

We roll out gradually, monitor every run and keep tuning accuracy, speed and cost month after month.

Deliverables

Monitoring

Runbook

Monthly review

Impact

Interactive ROI model

What would autopilot save you?

Move the sliders. The model uses benchmarks from 80+ rollouts — every automation we ship is measured against a baseline.

What would autopilot save you?

Move the sliders. The model uses benchmarks from 80+ rollouts — every automation we ship is measured against a baseline.

ROI calculatorv2.6

Team size25

Manual hours / person / week12h

Loaded hourly cost$45

Workflows to automate

Estimate only · based on 2024–2026 client benchmarks

Estimated annual savings

$0/ year

Hours reclaimed0

FTE equivalent0.0

Work automated61%

Payback8 wks

1 square = 1 working day of manual workHandled by AI

Get your exact numbers

8.5×

Lead response

Faster first reply to every inbound lead

8.5×

Lead response

Faster first reply to every inbound lead

62%

Manual admin

Less time spent on data entry and copy-paste

62%

Manual admin

Less time spent on data entry and copy-paste

99.2%

Extraction accuracy

Fields read correctly from invoices and contracts

99.2%

Extraction accuracy

Fields read correctly from invoices and contracts

Cases

Case files · auto-cycling

Automations in production

Open a case file: the problem, the build and the numbers — before and after.

Automations in production

Open a case file: the problem, the build and the numbers — before and after.

Atlas Logistics

Logistics · 2026

4×

Mira Clinic

Healthcare · 2026

90%

Brightline Realty

Real estate · 2025

3×

Halden Finance

Finance · 2025

−80%

Auto-cycling · click a case to open

Case file 01 · Atlas Logistics

Logistics · 2026 · In production

Atlas Logistics distribution center at dusk

AF · LockedRecFILE A-204100:00:00:004K · 25 fps

Headline result

4×

Faster quotes

“What used to take two days now takes twenty minutes — and it’s more accurate.”

Daniel Orlov · COO

Challenge

Quote requests sat in shared inboxes for up to two days while reps re-typed specs into a pricing sheet.

What we built

An AI quote agent that reads each request, prices the lane and pushes the deal to HubSpot for one-click approval.

Outcome

Quotes go out in 20 minutes, win rate is up 18%, and reps sell instead of typing.

Before → after

Quote turnaround~~2 days~~ → 20 min

Manual hours / week~~64 h~~ → 9 h

Rollout · 8 weeks

W1W2W3W4W5W6W7W8AuditBuildPilotLive

Stack

Gmail

HubSpot

Sheets

OpenAI

Atlas Logistics

Logistics · 2026

4×

Mira Clinic

Healthcare · 2026

90%

Brightline Realty

Real estate · 2025

3×

Halden Finance

Finance · 2025

−80%

Auto-cycling · click a case to open

Case file 01 · Atlas Logistics

Logistics · 2026 · In production

AF · LockedRecFILE A-204100:00:00:004K · 25 fps

Headline result

4×

Faster quotes

“What used to take two days now takes twenty minutes — and it’s more accurate.”

Daniel Orlov · COO

Challenge

Quote requests sat in shared inboxes for up to two days while reps re-typed specs into a pricing sheet.

What we built

An AI quote agent that reads each request, prices the lane and pushes the deal to HubSpot for one-click approval.

Outcome

Quotes go out in 20 minutes, win rate is up 18%, and reps sell instead of typing.

Before → after

Quote turnaround~~2 days~~ → 20 min

Manual hours / week~~64 h~~ → 9 h

Rollout · 8 weeks

W1W2W3W4W5W6W7W8AuditBuildPilotLive

Stack

Gmail

HubSpot

Sheets

OpenAI

Industries

6 verticals · scroll to explore

Playbooks for your industry

Proven automation patterns, adapted to how your team and your customers actually work.

Playbooks for your industry

Proven automation patterns, adapted to how your team and your customers actually work.

(01)

Fig. 01 — Usage orbits

Industry 01 / 06

SaaS

Agents that qualify trials, triage support and keep your CRM in sync with product usage.

Trial qualification
Support ticket triage
Churn-risk alerts
Usage-based CRM sync

−70%Support triage time

(02)

Fig. 02 — Delivery timeline

Industry 02 / 06

Agencies

Automate onboarding, reporting and client comms so your team can focus on the actual work.

Client onboarding
Automated reporting
Project status updates
Invoice follow-ups

12hSaved per PM / week

(03)

Fig. 03 — Floor by floor

Industry 03 / 06

Real estate

Respond to every enquiry instantly, qualify buyers and book viewings automatically.

Lead qualification
Viewing scheduling
Listing descriptions
CRM follow-ups

3×Qualified leads

(04)

Fig. 04 — Patient signal

Industry 04 / 06

Healthcare

Booking, intake and reminders handled by AI — with privacy and compliance built in.

Appointment booking
Digital intake forms
Reminders & follow-ups
Insurance pre-checks

90%Bookings automated

(05)

Fig. 05 — Order tracking

Industry 05 / 06

E-commerce

Answer order questions, process returns and enrich your catalogue without adding headcount.

Order-status agent
Returns processing
Catalogue enrichment
Inventory alerts

−58%Support tickets

(06)

Fig. 06 — Clause review

Industry 06 / 06

Professional services

Review documents, extract key terms and run client intake in a fraction of the time.

Document review
Contract extraction
Client intake
Time & billing sync

5×Faster document review

Don’t see your industry?

If it’s repetitive and rules-based, we can automate it.

Talk to us

01 / 06

Swipe

(01)

Fig. 01 — Usage orbits

Industry 01 / 06

SaaS

Agents that qualify trials, triage support and keep your CRM in sync with product usage.

Trial qualification
Support ticket triage
Churn-risk alerts
Usage-based CRM sync

−70%Support triage time

(02)

Fig. 02 — Delivery timeline

Industry 02 / 06

Agencies

Automate onboarding, reporting and client comms so your team can focus on the actual work.

Client onboarding
Automated reporting
Project status updates
Invoice follow-ups

12hSaved per PM / week

(03)

Fig. 03 — Floor by floor

Industry 03 / 06

Real estate

Respond to every enquiry instantly, qualify buyers and book viewings automatically.

Lead qualification
Viewing scheduling
Listing descriptions
CRM follow-ups

3×Qualified leads

(04)

Fig. 04 — Patient signal

Industry 04 / 06

Healthcare

Booking, intake and reminders handled by AI — with privacy and compliance built in.

Appointment booking
Digital intake forms
Reminders & follow-ups
Insurance pre-checks

90%Bookings automated

(05)

Fig. 05 — Order tracking

Industry 05 / 06

E-commerce

Answer order questions, process returns and enrich your catalogue without adding headcount.

Order-status agent
Returns processing
Catalogue enrichment
Inventory alerts

−58%Support tickets

(06)

Fig. 06 — Clause review

Industry 06 / 06

Professional services

Review documents, extract key terms and run client intake in a fraction of the time.

Document review
Contract extraction
Client intake
Time & billing sync

5×Faster document review

Don’t see your industry?

If it’s repetitive and rules-based, we can automate it.

Talk to us

01 / 06

Swipe

(01)

Fig. 01 — Usage orbits

Industry 01 / 06

SaaS

Agents that qualify trials, triage support and keep your CRM in sync with product usage.

Trial qualification
Support ticket triage
Churn-risk alerts
Usage-based CRM sync

−70%Support triage time

(02)

Fig. 02 — Delivery timeline

Industry 02 / 06

Agencies

Automate onboarding, reporting and client comms so your team can focus on the actual work.

Client onboarding
Automated reporting
Project status updates
Invoice follow-ups

12hSaved per PM / week

(03)

Fig. 03 — Floor by floor

Industry 03 / 06

Real estate

Respond to every enquiry instantly, qualify buyers and book viewings automatically.

Lead qualification
Viewing scheduling
Listing descriptions
CRM follow-ups

3×Qualified leads

(04)

Fig. 04 — Patient signal

Industry 04 / 06

Healthcare

Booking, intake and reminders handled by AI — with privacy and compliance built in.

Appointment booking
Digital intake forms
Reminders & follow-ups
Insurance pre-checks

90%Bookings automated

(05)

Fig. 05 — Order tracking

Industry 05 / 06

E-commerce

Answer order questions, process returns and enrich your catalogue without adding headcount.

Order-status agent
Returns processing
Catalogue enrichment
Inventory alerts

−58%Support tickets

(06)

Fig. 06 — Clause review

Industry 06 / 06

Professional services

Review documents, extract key terms and run client intake in a fraction of the time.

Document review
Contract extraction
Client intake
Time & billing sync

5×Faster document review

Don’t see your industry?

If it’s repetitive and rules-based, we can automate it.

Talk to us

01 / 06

Swipe

Stack

40+ integrations

Connects to your tools

Your CRM, inbox, docs and chat — wired into one AI layer. No rip-and-replace.

Connects to your tools

Your CRM, inbox, docs and chat — wired into one AI layer. No rip-and-replace.

AI layer · live17/17 online

Your AI layer

2.14MEvents / mo38msp50 latency0Data retained

HubSpot

Salesforce

Slack

Gmail

Notion

Zapier

Make

n8n

Airtable

Stripe

Intercom

Sheets

OpenAI

Claude

Xero

Shopify

Why us

Drag to compare

The old way vs. the VEKTOR way

Most AI projects stall between demo and production. Drag the handle to see what we do differently.

The old way vs. the VEKTOR way

Most AI projects stall between demo and production. Drag the handle to see what we do differently.

DIY tools & typical agenciesDemo-ware

StrategyBuild first, hope it pays off

SafetyBlind trust in the model

ReliabilityBreaks silently at 2 a.m.

Speed3–6 months to launch

ImprovementSet it and forget it

Drag

Guarantee 01

Your data stays yours

Encrypted, least-privilege access. Private models on request.

Level 1

Data used for training

Guarantee 02

Humans stay in control

Low-confidence cases are routed to your team for review.

Level 2

100%

Runs logged & auditable

Guarantee 03

Always monitored

Anomalies trigger alerts in Slack within a minute.

Level 3

99.98%

Workflow uptime

Guarantee 04

Keeps getting better

Monthly reviews tune accuracy, speed and cost.

Level 4

−23%

Run cost per quarter

Reviews

4.9/5 from 90 reviews

What clients say

Fewer manual hours, faster responses, happier teams. In their words.

What clients say

Fewer manual hours, faster responses, happier teams. In their words.

Overall rating

4.9 /5

+85 teams

Clutch 4.9

G2 4.8

Google 5.0

Lead agent

Their lead agent replies in seconds, day or night. Our sales team only talks to qualified buyers now — pipeline is up 3×.

Mari Willson

Founder, Brightline Realty

Lead agent

Their lead agent replies in seconds, day or night. Our sales team only talks to qualified buyers now — pipeline is up 3×.

Mari Willson

Founder, Brightline Realty

Leads
Set up in three weeks. Paid for itself in five.
Liam Carter
RevOps Lead, Fieldwise
CRM
Our CRM is clean for the first time in years.
Priya Shah
Sales Director, Corvel
Docs
Invoice processing went from a full day to minutes.
Tom Becker
Finance Manager, Halden
Audit
They found automations we didn’t know we needed.
Ana Ruiz
COO, Lumen Health
Support
Support triage is instant now. CSAT up 18 points.
Marc Dubois
Head of CX, Parcelo

Process
Clear process, weekly demos, zero surprises.
Hannah Lee
Ops Manager, Quarry
Guardrails
The human-in-the-loop setup gave our legal team real peace of mind.
Oliver Grant
General Counsel, Meridian
Leads
Lead response dropped from 4 hours to 40 seconds.
Yuki Tanaka
Founder, Kite Studio
Monitoring
Their monitoring caught an API change before we did.
Ben Novak
CTO, Stackly
Ops
Feels like we hired five people who never sleep.
Chloe Martin
CEO, Bloomr

Pricing

Plans that scale with you

One retainer to build, run and improve your automations. Cancel anytime.

Annual

−10%

Monthly

1 workflow

5k runs/mo

Starter

Plan 01

For teams automating their first workflow and proving ROI fast.

$1,900

/ month · billed annually

1 automated workflow

Up to 5k runs / month

Standard integrations

Monthly performance report

Email support

Choose Starter

Up to 5 workflows

50k runs/mo

Growth

Enterprise

Plan 03

For complex operations that need dedicated engineering and compliance.

$9,900

/ month · billed annually

Unlimited workflows

Dedicated AI engineer

Private / on-prem models

SSO, SLA & security review

Quarterly strategy sessions

Talk to sales

Just need a one-off build?

Fixed-scope projects start at $6,000.

Get a quote

Pricing

Plans that scale with you

One retainer to build, run and improve your automations. Cancel anytime.

Annual

−10%

Monthly

1 workflow

5k runs/mo

Starter

Plan 01

For teams automating their first workflow and proving ROI fast.

$1,900

/ month · billed annually

1 automated workflow

Up to 5k runs / month

Standard integrations

Monthly performance report

Email support

Choose Starter

Up to 5 workflows

50k runs/mo

Growth

Enterprise

Plan 03

For complex operations that need dedicated engineering and compliance.

$9,900

/ month · billed annually

Unlimited workflows

Dedicated AI engineer

Private / on-prem models

SSO, SLA & security review

Quarterly strategy sessions

Talk to sales

Just need a one-off build?

Fixed-scope projects start at $6,000.

Get a quote

FAQ

6 questions

Questions, answered

Everything you need to know before your first automation goes live.

(01)

Who gets the most out of AI automation?

(02)

Do we need an in-house tech team?

(03)

Which tools do you connect with?

(04)

How quickly will we see results?

(05)

Is our data safe?

(06)

What if the AI gets something wrong?

Still have questions?

Talk to Anna, our Head of Solutions
usually replies within an hour

Book a 20-min call

Contact

Let’s put your busywork on autopilot.

Tell our intake agent what slows you down

1 min

Pick a slot for a free 30-min audit

30 min

Get your ROI map and automation plan

48 h

Anna Johnson

Head of Solutions · replies in ~1h

hello@vektor.ai

Call us

VEKTOR intake agentOnline · replies instantly

Demo flow · connect your CRM & calendar via webhook